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Security/Workflow and System Access

This page provides the sequence of information and forms required for requesting system access to OSU Administrative Systems (Human Resources, Financials and Student Information System - SIS).

Sequence	Who	HR & Financials Systems	Student Information System (SIS)
1.	Human Resources Professional (HRP):	The HRP creates an employee record for a newly hired system user (current staff can skip to #4 below).
2.	OIT:	Employee's name.# is assigned and supervisor is notified by noon the next day. Contact 8HELP (8-4357) for further assistance with name.# and OSU Internet password.
3.	Supervisor:	Assist newly hired employee to create OSU Internet password to use with the name.# ID, see: https://acctmgt.service.ohio-state.edu/
4.	System User:	Complete Institutional Data Policy online training prior to being granted access to any of the Administrative Systems, see: http://buckeyesecure.osu.edu/Policy/InstitutionalDataTraining Administrative Systems include: PeopleSoft, eReports, Admissions, Student Financial Aid, BARS, MARX, University Registrar's Web site, Alma Mater and the Operational Data Store.
5.	System User with Financials Access:	Complete the Gramm-Leach-Bliley Act training if accessing customer financial or credit information, see: http://buckeyesecure.osu.edu/Policy/GLBTraining
6.	System User or Supervisor:	Locate authorized System Access Contact using links below based on access needed. Only System Access Contact can request user access and roles.
6.	System User or Supervisor:	HR & Financials PeopleSoft/Oracle Systems Access Contacts.	Student Information System (SIS) Access Contacts.
7.	Authorized System Access Contact:	Determine the HR or Finance user role and workflow: GL & Budgeting Workflow Procurement Workflow GL Role Definitions Procurement Role Definitions AP Role Definitions HR Role Definitions	Determine Student Information System (SIS) user role: SIS Roles (Coming Soon)
8.	Authorized System Access Contact:	Complete one or both of the following forms: Human Resources System Access Request form. The Financials Access Request form link will automatically open a form in your word processing program. After the form is completed, it should be saved and sent as an email attachment to the Data Security Team, at access@osu.edu.	Complete the following forms: Student Information System(SIS) Access Request form. Staff requiring access to data in any of the following mainframe applications will need to complete a separate online form: MARX; BARS; A0SF (Admissions); SAM (Student Financial Aid).
9.	OIT Data Security:	Verify the appropriate form has been received. Validate the request and grant access to the new system user. Confirm to original System Access Contact requestor that access is granted and that new system user may be notified.
10.	System User:	The Buckeye Pass Two-Factor Authentication Token is not required at this time for HR, Financials or eReports portal users.	Once SIS access is approved, SIS users (Central and Distributed users, not self-service) must complete an online request for a Buckeye Pass Two-Factor Authentication Token at: buckeyepass.osu.edu More information on the Buckeye Pass Token is available here. New users are notified via email with the time and location that the Token is available for pickup.

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