HR and Financials NewsLink
as of July 14, 2008
NewsLink provides timely news and information
that affects your business processes. NewsLink updates are scheduled to be posted on a biweekly basis, but may occur more often based on emerging issues. Check this page frequently
and be the first to read all the latest! New articles will be indicated
by the "New"
icon.
The next scheduled NewsLink posting is due on July 28, 2008. For previous articles check the NewsLink archive.
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Information for all Administrative System Users
SYSTEM STATUS
Be sure to review the OIT System Status page for information on system downtime or upcoming scheduled maintenance. Hours of Operation for the Administrative Systems are also available here.
Reporting
No Reporting articles at this time.
Data Warehouse
No Data Warehouse articles at this time.
Human Resources System
UNIV & SPONSORED PROJECT PET PAGE CHANGES TO BE IMPLEMENTED JULY 1ST (7/01/08)
For HR and Financials System users who work with Personnel Expenditure Transfers (PET) for university and sponsored projects, a system change will be implemented on July 1st where PETs will now be posted nightly to the Financials System, rather than accumulating and posting at month-end. See details.
Financials
- General Financial Information
PROS TRANSITIONS TO PREP
On 7/14/08 former PROS users (Payment Request Online System) will move to using PREP (Payment Request Entry Page) within PeopleSoft Financials. See details.
- Budgeting
No Budgeting articles at this time.
- General Ledger
TEMPORARY CHARTFIELD MAINTENANCE FREEZE (6/30/08)
The Office of the Controller will be placing a temporary freeze on all chartfield maintenance between July 17 and July 21, 2008. This freeze will assist the Office in facilitating the production of the University financial reports for year end. "Chartfield maintenance" includes the set up of new values, the inactivation of values, description changes or any other non-financial change. See details.
DEADLINE SET FOR FY08 WORKFLOW & INTERUNIT JOURNALS (6/18/08)
As FY08 closes, Journal Initiators and Approvers should check their worklists for journals that need to post to the current fiscal year (2008); this is especially critical for entries between Business Units (e.g. UNIV and OSURF, UNIV and OSUMC and OSUMC and OSURF). Due to different year-end closing schedules among the three business units (UNIV/OSURF/OSUMC) it is imperative to follow the "post by" schedule, see details.
MONTHLY CLOSE INFORMATION
The next General Ledger monthly close deadlines are as follows:
June First Monthly Close:
* Wednesday, July 2: deadline for interfaces is 7 p.m.
* Tuesday, July 8: deadline for accrual entries and corrections is 7 p.m.
* Wednesday, July 9: target date for GL reports to be posted to eReports.
* Monday, July 14: target date for paper GL reports.June Second Monthly Close:
* Monday, July 21: deadline for accrual entries and corrections is 7 p.m.
* Tuesday, July 22: target date for GL reports to be posted to eReports.
* Friday, July 25: target date for paper GL reports.The complete closing schedule for the entire fiscal year is available on the Controller's Web site under "Calendars."
- Accounts Payable
No Accounts Payable articles at this time.
- Procurement
PURCHASING AND TRAVEL CARD TRANSACTIONS FROM THE MAY '08 CYCLE
Reallocators should be aware that statements from PNC will contain an additional day of transactions and will be inconsistent with the data shown on the GL Reports that only include transactions through May 24th. See details.
JULY 2008 PURCHASING CARD AND TRAVEL CARD REALLOCATION DEADLINES
July 30 th is the deadline to complete monthly reallocation. See the complete online Purchasing Card and Travel Card Reallocation Calendar for more information.
Email: it_CMT@lists.service.ohio-state.edu
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