The Procurement and Payment Process
*Course offered by Financial Training and Documentation, Office of the Controller.
Course Description:
In most large business organizations, procurement of goods and services is the responsibility of two separate departments: a Purchasing department that authorizes purchases from outside vendors and an Accounts Payable department that is responsible for making payment for the items purchased. To accommodate the multiple procurement needs of the university, each of the three business units – the central University, the MedCenter, and the Research Foundation – has its own Purchasing department and Accounts Payable department. This workshop focuses on the procurement and payment processes of the central University. The workshop explains the procurement and payment cycle in detail and includes the following topics:
- Purchase Orders.
- Invoices.
- Credits.
- Purchasing Cards and Travel Cards.
- Travel.
- Convenience Orders.
- Payment Requests and the PRO System (Payment Requests Online).
- Honoraria and other payments to individuals.
- Checks.
- Troubleshooting.
Prerequisites:
None.
Course Length:
Two six-and-a-half hour sessions, usually on consecutive days. The class is instructor-led, presented in a classroom setting.
Audience:
This course is recommended for any employee who needs an understanding of how to purchase and pay for goods and services on behalf of the University.
